• Evan Ryan

The Typical Day

Episode 10. Today we're going to talk about My typical day today we're going to talk about kind of how do I break down my days? How have I learned that days should work best for me. And it's mostly going to be conversation on habits and kind of the habits that lead me to to be able to succeed and get everything done that we need to get done. Right now. I mean, we have a team of five people, we have several strategic projects going on, we have two different revenue streams, we have a whole bunch of we just added a third revenue stream, we have a whole bunch of stuff that's going on right now. And so what gives us the tools to succeed and what gives us kind of what are the habits that we need and most of the habits that I need in order to keep everything organized? So my hope here is that my day is that you the listener, the entrepreneur, that big, ambitious entrepreneur, know that. Listen, my day is like any other day, it has routine.

Like any other routine, but I have a lot of small things that I've discovered, allow me to work quite a bit faster, easier, cheaper and bigger. And so it starts before work. It starts at between 630 and 7am. I'll exercise about six days a week, sometimes five, depending on the intensity of exercise, I'll do some form of a meditation, whether that's a walk or a long drive, or just sitting and kind of looking but not on my phone. Definitely drink coffee. And then once I've done that, that typically takes about half hour 45 minutes. If I do a pretty long workout, then it'll take an hour and 15 minutes to an hour and a half. On checking email. I will check my email folder see if there's anything new that I really need to address right now. I'll check the financials on make sure the bank account looks like it's supposed to the profit and loss statement looks like it's supposed to new customers look like they're supposed to. And sometimes I'll review my goals. So not every day Do I remove review Do my goals before breakfast. I know a lot of people do but but I will sometimes driven by goals. And I also fast 16 eight. So I will figure out at what point does my 16 hours and, and that's where I'll either eat breakfast or lunch. But the key here is that there is some form of a meditation every morning. There's some form of thought every morning time to myself. And there is exercise every single morning and I found that if I don't exercise on a workday, then typically I start to get stir crazy around two o'clock in the afternoon. And that's a 16 eight, fast. Nine to noon, nine to noon is for really deep work. I kind of have a mandate against 10am meetings unless it's with somebody across the Atlantic. And we have had a difficult time getting a meeting scheduled and I'll do an eight or nine a meeting. But most of the time actually today I had made a meeting but most of the time There are no meetings until 10am. And the first couple of hours are reserved for really deep work. So that's reserved for product design. It's reserved for strategy creation. It's reserved for any sort of writing that I might need to do for building a team or finding good people finding collaborators to work with. And it's really reserved for what's most urgent. So that's when I'm at my most creative, I'm most creative between basically 8:30am and 11:30am. And then my creativity wanes and so I make sure that I have no meetings until 10am. I'm going to even if I do have a meeting at 10am, it's going to be a really high impact one to be a really high impact meeting.

It's not just going to be a standard update standard project meeting, it's going to be something that's really pressing at the moment, from noon to three typically, that's when I'll start to really crush it on emails. I'll start to do project planning and management. I'll do meetings and I'll do what I call dumb things like setting up email services are getting an email template prepared or applying coupons and strive and most So time is also when I eat for the first time. So till two, three is when I am at my least creative, it's when I'm at my least energetic. And that's when I started to kind of a lot of the busy work, a lot of the things that that need done. It's also world go on a walk most of the time. So I try to spend less than 45 minutes a day on email. I try like hell not to do project planning and project management, although I still have to do it because I've hired a project manager yet. I don't love doing project planning, project management, it just doesn't feel like it's productive time to me, even though I know what it is. And so typically, I try to actually use this time as time to kind of re-center and refocus for what I know I'm gonna get really deep work again, and that's from three to seven. And so I'll use that 12 to three timeframe to kind of knock out any small things that I have knocked out anything that wasn't pressing enough to demand my immediate attention, but is pressing enough now it's like, maybe I should take care of right now. So if you get an email from me between 12 and 30, you probably now know exactly what I was doing. I was focused on something that was really intense in the morning, and now I'm getting to the rest of my life. And then three to seven, this is back to deep work. So this is typically back to deep work, but it's more day to day. It's not as vision focused, not as big picture focused. But it is executing on project plans. So we have a project plan made typically I'll make that between the 12 and three people that don't really like doing it. And then now it's executing on it. So what are my tasks inside of this project? It's executing on tasks that have deliverable due dates. So this is where I'll do things where Hey, if I have something that I know is coming up in two weeks, or in four weeks, I'll start to do it in that three to seven timeframe. It doesn't take nine to noon priority, but it definitely takes when I have recovery energy and I am back to kind of a creative state but not a p creative, clear mind state. This is when I record request. Right now it's 4:54pm. And our record part podcast during this time. And this is where I do meetings with my team. So meetings with my team almost exclusively take place between three and 7pm. And I do pretty much work until seven o'clock every night. When I work, my work days are between 11 and 12 hours most of the time. And so we'll start at between eight and 830 will end around seven o'clock. And then after seven, sometimes I have meetings, sometimes I've catching up to do, but most of the time I try to finish up by seven so I can start to rejuvenate for tomorrow. The worst thing that I found is when I work really deep into the night because I kind of find myself into this flow state. And then the next morning I wake up and I have no energy until two o'clock in the afternoon. And so really kind of my before work and my after work really sets me up for success for the seven hours of a day where I have really peak energy that seven hours being from nine to noon, and from three to seven where I've peaked Energy I am kind of on fire, I'm able to get a lot of stuff done in a short amount of time. And then noon to three, that's where I'm re centering myself. That's where I'm managing my mindset. That's where I'm doing emails that aren't necessarily urgent, but they are important. That's where I'm doing project planning, project management. That's where I'm doing a lot of kind of detail oriented stuff. And that's where I do kind of dumb one off things like applying a coupon and stripe, or setting up an email service that right now I still have to do, just because it's not something that I'm willing to add to somebody else's job description yet. Because I'm going to spend more time emailing somebody to do a thing than I would just doing the thing. But yeah, I mean, most of the time here, my habits are staying the same. It's because I've spent four years now focusing on my habits for years focusing on how can I get the best possible work day in and I'm really excited to share this because I think every person's day is Different every person's work day is different. But the moment for me that I realized that I did not want to have a meeting before 10am and if I have a meeting between 10 and 11am damn well better be important. That was a huge breakthrough for me because it really allowed me to refocus my day. restructure my day, I was able to get a lot more done and a lot less time.

The above is an AI transcription of Evan’s Seconds and Cents podcast.

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